Optimizing IT Spending with CloudEagle

Identifying and Tracking Renewals,
Usage, & Payments of apps

Client: CloudEagle
Industry: SaaS procurement and management
What Innogent did: Scaling and integrations

Case Study Overview

As IT revolutionizes business operations, the challenge of efficient operations and management has become pressing. A tech startup realized the very critical need and entrusted the team at Innogent in the scaling and integration stage of development that would not only address the challenge but also revolutionize the way organizations approach cloud expenditure.

Company & Product Overview

By identifying and optimizing duplicate, unused, and hidden applications, CloudEagle empowers businesses to significantly reduce their SaaS spending. Its developed application's custom reporting capabilities allow organizations to make informed decisions and confidently right-size their contracts, leading to substantial cost savings and addressing the financial inefficiencies.

Problem Statements

Organizations, both large and small, grapple with the complexities of tracking and managing their IT spending.
The proliferation of applications leading to redundancy, underutilization, and hidden expenses.
Lack of visibility into application usage, hindered ability to make informed decisions about resource utilization and cost optimization.

Product Functions

Application Discovery

CloudEagle's extensive application database offers over 300+ integrations, browser extensions, and 1,50,000 applications further simplifying the discovery and making categorizing foolproof.

Contract Management and Metadata Extraction

Ensuring prompt notification of contract renewals, automated workflows, one-stop storage of contracts, and extracting important information from contracts.

Cost Optimization

The application identifies, tracks, and optimizes duplicate, unused, redundant, and hidden applications.

Vendor Research

With the power of AI and Machine Learning algorithms, the application surfaces the right software for your needs, so you can optimize your software dollars and fast-track your buying process.

Procurement Workflow

Housing a suite of ready-to-use no-code workflow templates, custom intake request forms, and an on-demand SaaS buying team, the application enables users to streamline their buying and renewal cycle.

Benefits

30% Cost Savings

By eliminating redundant and unused applications, businesses using CloudEagle can achieve a 30% cost saving in their SaaS expenditure.

Confident Decision-making

The customizable reports provided by CloudEagle equip businesses with the information they need to negotiate contracts confidently and right-size SaaS usage.

Improved Resource Allocation

With a clearer understanding of application usage, organizations can optimize their resource allocation and direct spending where it creates value.

1. Data Integration Framework
- Developed an integration framework to fetch usage data from multiple vendors.
- Utilized API calls to collect user data and activities, consolidating it within the system.
2. Key Data Metrics
- Extracted essential data, including the number of users per client and their usage.
- Tracked login frequency to respective vendor applications.
- Identified inactive users.
- Produced cost optimization suggestions.
3. Calculated Vendor Spending Based on User Activities
- Provided recommendations such as removing or de-provisioning unused users.
- Recommended subscription downgrades to save money.
4. Automated Recommendations
- Implemented a recommendation engine that refreshes every six hours.
- Sent automated email and in-app notifications to clients.
- Delivered personalized suggestions for cost-saving opportunities.
5. Financial Data Integration
- Pulled contract and invoice data from finance systems.
- Used financial information to remind clients about contract renewals.
- Prompted users to pay outstanding invoices.
6. Workflow Automation
- Established workflows for user and application provisioning and de-provisioning.
- Implemented procurement processes and application access requests.
- Created standard workflows for user-initiated tasks.

Proficiency

Cloud technology has ushered in unprecedented growth opportunities.

Yet, with this surge, a hidden adversary emerges: the intricate web of IT expenditure. The conundrum of redundant, unused, and elusive applications silently inflates costs, eluding scrutiny within a SaaS environment.

CloudEagle doesn't just promise savings; it delivers measurable impact. Think significant cost reductions, precise resource allocation, and newfound confidence in decision-making. The application serves as a testament to our expertise and commitment to revolutionize the product development journey with a consultative approach.

Impact Metrics

30%

Savings in expenditure cost

500

Hours saved in a year

100%

Visibility of vendors

Minutes industry-leading onboarding time

Conclusion

CloudEagle stands as a testament to Innogent's expertise and approach to strategic product development. Its impact on businesses' cloud expenditure management transcends mere savings; it instills confidence in teams to make informed, resourceful decisions.